Planning to move to a new office location in the New Year? Moving your office can be a complex undertaking especially if you are new to office relocation procedures. The 6 key factors below that determine the cost of office moving are very similar the household move estimate process you may have been through.
At Clancy, our move consultants are experienced with helping customers of all sizes and with a wide variety of needs. Let us help you with more than just the heavy-lifting. We are happy to help you plan your office move starting with getting a better understanding of what goes into estimating the cost of office moving.
Know these 6 practical office moving cost factors:
1. Types of office spaces being moved.
To prepare the most accurate office moving estimate, your Clancy representative will conduct a free visual inspection and consultation at your office. Modular workstations (commonly referred to as cubicles) are much different than open-plan office spaces which is why estimating based on square footage is not enough.
Does your office have a kitchen? A storage closet? A server room? What type of furniture do you have? Clancy Installers are certified in many lines of commercial furniture and can provide disassembly and reassembly if reconfigurations or office restacking is part of your project. Clancy techs can assist with disconnecting and reconnecting as well as server relocating computers, VoIP telephone systems as well as servers. There are many types of office/commercial space that factor into the cost of moving; not all moving companies have the variety of resources and staff that Clancy does.
Clancy offers an efficient, convenient, cost-effective experience saving clients both time and money while delivering Quality and Safety.
2. Size and weight of furniture.
It is highly recommended you instruct staff to NOT try to move heavy items themselves. Clancy’s movers are trained for Quality and Safety when moving items. Don’t risk workplace injury occurrences that can be avoided.
If your office has oversize furnishings, equipment, sculptures or valuable artwork special care may be required to move them safely. If needed, Clancy craftsmen are ready to build a custom crate and our Professional Rigging Team can manage even the most challenging projects.
3. Amount of artwork to be removed and re-installed.
Let your staff know ahead of time to bring home any personal artwork hanging on their walls or in their cubicles and to only bring it back after the project is complete. To reduce liability, plan on our professional movers to pack and relocate all company artwork.
4. Plastic reusable Crate rentals and/or boxes.
It’s a good idea in the months and weeks leading up to your move that your team does a “purge campaign” to remove excess. Purge all the things! Remove any obsolete, duplicate or non-essential materials from your office. By enlisting your staff and colleagues help, you can effectively reduce the costs of materials associated with moving your office.
Each employee should be responsible for packing and unpacking their own work area and personal effects. Personal belongings and artwork should be removed prior to moving day and only brought back once the relocation is complete.
5. Distance being moved.
Relocating your office to a new floor requires labor and packing supplies. Clancy also provides floor, wall and door/entryway protection which is required by many property managers. It’s important to ask your building manager what the rules for moving are. Even moving to a new floor may require professional movers with a certificate of insurance. Be sure to also ask about elevators and if reserving a service elevator is required. The tenant must handle arrangements with the building, generally, outside vendors are not permitted to do so. The majority of building management companies insist that tenants make move in/out arrangements and won’t take instruction from outside vendors.
Moving your office longer distances involves trucking. Trucks require fuel and a driver at minimum. Only so many crew members can legally fit into a truck. Be prepared to see some transportation expenses relative to the distance your office needs to travel.
6. Time frame you choose for moving day.
The summer months are the busiest time of year for moving. Most businesses choose to move on weekends and/or are required by the property manager to move after office hours. A move during business hours may cost less than after hours. To save money on your office move, try to plan a move during the off-season late September through April. Steer clear of holidays too (overtime).
Now that you’ve reviewed this short list of what goes into determining the cost, we invite you to contact us today to get your office moving quote. Our team has decades of experience for you to leverage. We look forward to hearing from you!